Student Financial Services FYE 2023 Dates

Friday, June 9

  • To ensure payment in FY 2023, last day to submit paper forms (PAs, NRIs and SSPs) to the PSC (apinvoice@cu.edu) - deadline 6 p.m.
  • To ensure payment in FY 2023, last day to provide campus approval for payment vouchers (PV) in Marketplace - deadline 6 p.m.
  • To ensure payment in FY 2023 (subject to payment terms), last day to submit vendor invoices to the PSC (apinvoice@cu.edu) - deadline 6 p.m.
  • To ensure payment in FY 2023, last day to provide campus approval for both employee and non-employee travel/expense reimbursements in Concur - deadline 6 p.m.

Friday, June 23听(7 days prior to the PSC deadline for student AP checks)

  • Last day to submit requests to cancel AP Checks to PSC 鈥� deadline noon

Monday, June 26

  • Last day to issue Demand Warrants (on a case-by-case basis) by 4:30 p.m.
  • Last day to run ACH refund process for FY 2023
  • Last day for Batch Refund Warrants for FY 2023
  • All Campus Solutions听refunds including batch check refunds, direct deposit refunds, credit card refunds, and demand warrants must be cancelled for FY 2023 by 4:30 p.m.

Tuesday, June 27

  • 6 p.m. deadline for applying departmental approval on JEs and PETs that required secondary approval for 1st close

Friday, June 30

  • Money received for FY 2023 is due in the Office of Cash Management by 4 p.m. 鈥� Final Feed FY 2023
  • All checks on hand MUST be distributed by 4:30 p.m.听
  • All collection payments received by SDM in June must be posted to CU-SIS and PeopleSoft by 4:30 p.m.
  • NelNet web payments including web deposit payments will be turned off by 4:30 p.m.听
  • Tuition Calc. and COF turn off at 4:30 p.m.
  • Bursar鈥檚 Payment Applier runs after web payments turn off, GL Interface runs after Payment Applier is finished
  • CU-SIS close for year-end
  • Final CU-SIS accounting feed to PeopleSoft

Monday,听July 3

  • Direct deposit refunds resume听
  • Special check refund run
  • Student Financials snapshot data may be available in Cognos by noon. If not, it will be available Wed., July 5, by noon

Thursday, July 6

  • Review Accounting Feed to confirm final JEs are posted for 1st Preliminary Close.
  • 1st year-end close (Period 12) for PeopleSoft at 6 p.m.

Friday, July 7

  • USER ALERT: No FY 2023 journals should be approved or manually posted (new fiscal-year exemption)
  • Review the journal feed to ensure that all related journals are posted. Journals not posted will be updated to the open adjustment period.

Saturday, July 8

  • June 1st Close (Period 12) Reports available on demand in the reporting system after 8 a.m.

Monday,听July 10

  • Normal Refund Schedule resumes

Thursday, July 13

  • 2nd year-end close (Period 996) for PeopleSoft. All journals must be posted and approved by 6 p.m.
  • All Auxiliary CU-SIS receivable allowance adjustments must be posted to PeopleSoft by this date

Friday, July 14

  • USER ALERT: No FY 2023 journals should be approved or manually posted (new fiscal year exemption)
  • Journals not approved will be updated to the open adjustment period
  • All Departments begin reporting errors greater than $10,000

Saturday, July 15

  • June 2nd Close (Period 996) Reports available on demand in the reporting system after 8 a.m.

Tuesday, July 18

  • 6 p.m. - Final cutoff for departments to enter JEs, BJEs and cash transfers for FY23, includes ALL FUNDS (Period 997)

Thursday, July 20

  • 3rd year-end close for campus (period 997) 6 p.m.
  • Last day to post manual accruals for all significant items by 6 p.m.

Friday, July 21

  • USER ALERT: No journals should be approved or manually posted. No 998 entries should be created.

Saturday, July 22

  • 3rd Close (Period 997) Reports available on demand in the reporting system after 8 a.m.

Monday, July 24

  • CCO Request departmental balance sheet detail. Due back to CCO August 6.

Wednesday, July 26

  • Final close (Period 998) for OUC closes at 3 p.m.

Friday, August 4

  • Departmental Balance Sheet Support Detail is due back to CCO

Item Type Maintenance

Any June re-organization of a FOPP on PS Financials that affects SF transactions and requires Item Type Maintenance, will not be updated to Campus Solutions until July 1 of the next fiscal year.听

Supporting Detail Requests

The Student Financial Services department of the Bursar鈥檚 Office will provide CCO with supporting detail for June 30, 2023, balances in accounts 012901 and 012902 for the 色吧亚洲 campus.

Links

For additional year-end information, please visit the CCO FYE 2023 webpage.

Bursar鈥檚 Office Contacts for Year-End Procedures

Department Process Contact
Student Financial Services 3rd Party Sponsorships 3rdparty@colorado.edu
Student Financial Services
  • Student Account Detail by FOPP
  • CU-SIS Reports
  • CU-SIS Suspense
  • Item Type Requests
  • Confirmation Deposits
  • Data Entry (Group Post)
  • Other Inquiries
 sf.accounting@colorado.edu
Office of Cash Management Cash Receipts cashmanagement@colorado.edu
Area Accountant Auxiliary Allowance for Student A/R Find Your Area Accountant